Assessment 1: Needs Assessment Meeting with Stakeholders
Capella University Assessment 1: Needs Assessment Meeting with Stakeholders-Step-By-Step Guide
This guide will demonstrate how to complete the Capella University Assessment 1: Needs Assessment Meeting with Stakeholders assignment based on general principles of academic writing. Here, we will show you the A, B, Cs of completing an academic paper, irrespective of the instructions. After guiding you through what to do, the guide will leave one or two sample essays at the end to highlight the various sections discussed below.
How to Research and Prepare for Assessment 1: Needs Assessment Meeting with Stakeholders
Whether one passes or fails an academic assignment such as the Capella University Assessment 1: Needs Assessment Meeting with Stakeholders depends on the preparation done beforehand. The first thing to do once you receive an assignment is to quickly skim through the requirements. Once that is done, start going through the instructions one by one to clearly understand what the instructor wants. The most important thing here is to understand the required format—whether it is APA, MLA, Chicago, etc.
After understanding the requirements of the paper, the next phase is to gather relevant materials. The first place to start the research process is the weekly resources. Go through the resources provided in the instructions to determine which ones fit the assignment. After reviewing the provided resources, use the university library to search for additional resources. After gathering sufficient and necessary resources, you are now ready to start drafting your paper.
How to Write the Introduction for Assessment 1: Needs Assessment Meeting with Stakeholders
The introduction for the Capella University Assessment 1: Needs Assessment Meeting with Stakeholders is where you tell the instructor what your paper will encompass. In three to four statements, highlight the important points that will form the basis of your paper. Here, you can include statistics to show the importance of the topic you will be discussing. At the end of the introduction, write a clear purpose statement outlining what exactly will be contained in the paper. This statement will start with “The purpose of this paper…” and then proceed to outline the various sections of the instructions.
How to Write the Body for Assessment 1: Needs Assessment Meeting with Stakeholders
After the introduction, move into the main part of the Assessment 1: Needs Assessment Meeting with Stakeholders assignment, which is the body. Given that the paper you will be writing is not experimental, the way you organize the headings and subheadings of your paper is critically important. In some cases, you might have to use more subheadings to properly organize the assignment. The organization will depend on the rubric provided. Carefully examine the rubric, as it will contain all the detailed requirements of the assignment. Sometimes, the rubric will have information that the normal instructions lack.
Another important factor to consider at this point is how to do citations. In-text citations are fundamental as they support the arguments and points you make in the paper. At this point, the resources gathered at the beginning will come in handy. Integrating the ideas of the authors with your own will ensure that you produce a comprehensive paper. Also, follow the given citation format. In most cases, APA 7 is the preferred format for nursing assignments.
How to Write the Conclusion for Assessment 1: Needs Assessment Meeting with Stakeholders
After completing the main sections, write the conclusion of your paper. The conclusion is a summary of the main points you made in your paper. However, you need to rewrite the points and not simply copy and paste them. By restating the points from each subheading, you will provide a nuanced overview of the assignment to the reader.
How to Format the References List for Assessment 1: Needs Assessment Meeting with Stakeholders
The very last part of your paper involves listing the sources used in your paper. These sources should be listed in alphabetical order and double-spaced. Additionally, use a hanging indent for each source that appears in this list. Lastly, only the sources cited within the body of the paper should appear here.
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Assessment 1: Needs Assessment Meeting with Stakeholders
Health care organizations continue to harness technology to enhance health outcomes, with the application of data-driven care increasing over time. As the health care field transits from analog to completely digital systems, information management has become critical. Health information systems must be highly efficient to integrate data collection, processing, and reporting, among other functions. When making system changes, nursing informatics specialists should conduct a needs assessment to evaluate stakeholders’ opinions and current performance. A shared vision of the new system’s functionality should guide the change process. This needs assessment summary explains my role and overview of the project, needs assessment findings, and a conclusion of the meeting’s highlights.
Part 1: Introduction
A system change is necessary when a health care information system does not work effectively. In other instances, technological shifts prompt impromptu updates of health information systems to optimize their performance and reduce risk. My role is facilitating the change as a nursing informatics specialist manager. Despite my expertise, system change is based on the extent of need. As a result, I will lead various stakeholders in assessing how the system functions currently and the objectives of the change. Stakeholders include the administration, clinicians, front office assistants, head of billing, and information technology department. Since the goal is enhanced capacity, the needs assessment will be primarily a comparative analysis of the current capacity against the desired capacity.
Timeline: the entire project should take six weeks. The needs assessment takes approximately one week, with other phases following in succession. They include resource allocation, relevant system changes based on the needs assessment, evaluation, and corrective actions.
Vision statement for the future: the organization will have an efficient system, highly interoperable, facilitating data capture and data transmission in real-time.
Part 2: Questions and Explanation
Current situation and desired state: As some of the stakeholders’ concerns, the current information system is characterized by four main issues. The first issue includes the system’s interface and design hitches since it does not support a mobile view. According to Pinem et al. (2020), a mobile view and applications encourage using health information systems due to simplicity. Secondly, the system does not have a function for the biometric identification of users. Thirdly, data cannot be captured in all formats. The fourth issue is interoperability problem. Data transmission and sharing do not occur in real-time. However, the information system still enables data recording, storage, and sharing. It also offers a reliable communication platform that supports data-driven care. To solve the problem, a system upgrade is necessary, as the stakeholders propose.
Risk assessment: Technology use in health care poses a huge risk to patient safety. Afzal and Arshad (2021) found that many ethical and legal risks in health care are technology-related. A universal concern among the stakeholders is accessibility by non-users. The current information system is not entirely secure to prevent unauthorized access. Such vulnerability can expose patient data to unauthorized parties and can be used for non-health purposes. According to Karasneh et al. (2019), patient data access by unconsented parties breaches confidentiality and privacy principles. Information user best practice is to use health care data for primarily health purposes, secure it maximally, and share it as the patient consents.
Technology functionality: The stakeholders want an information system with a biometric function to limit access. They also want a system that can support data capture in multiple formats. The current system does not absorb video files exceeding ten megabytes. Updates should also occur automatically.
Workflow and communication: An efficient health information system has many advantages as far as workflow and communication are concerned. Enhanced functionality, as stakeholders envision, will lead to a more interoperable and convenient-to-use system. Turbow et al. (2021) described interoperability as the ability of health information systems to allow information sharing between health care providers and systems expediently. Convenient information sharing improves the ease with which health care practitioners provide care to patients. Buljac-Samardzic et al. (2020) further noted that quick information sharing improves communication, promoting interprofessional collaboration. Many gains are justifying the system change.
Data capture: the new system will allow data capture and storage in multiple formats. More volumes can be stored and retrieved when needed.
Practice and outcomes: enhanced functionality will improve communication, data storage and retrieval, and the overall speed of patient care. Using efficient systems prevent resource wastage, saves time, and increase patient satisfaction.
Part 3: Conclusion
The meeting was on needs assessment, and the main stakeholder concerns include interface and design problems, interoperability issues, and vulnerabilities that risk patients’ private data. Overall, a more functional system is required to fix performance gaps and ensure that communication, data sharing, and information access is not hampered. During the six weeks’ work, stakeholders should collaborate with the nurse informatics specialist manager and information technology experts to make the necessary system upgrade. Stakeholders will also be engaged in piloting the new system before full adoption into practice. Change management principles relevant in mitigating resistance as the project proceeds include active communication, instant feedback, engagement, and working on realistic goals. All stakeholders should understand why the system change is needed and their roles defined clearly. Conflict should be solved instantly and unclear issues clarified before moving from one phase to the next.
References
Afzal, S., & Arshad, A. (2021). Ethical issues among healthcare workers using electronic medical records: A systematic review. Computer Methods and Programs in Biomedicine Update, 100030. https://doi.org/10.1016/j.cmpbup.2021.100030
Buljac-Samardzic, M., Doekhie, K. D., & van Wijngaarden, J. D. (2020). Interventions to improve team effectiveness within health care: A systematic review of the past decade. Human resources for health, 18(1), 1-42. https://doi.org/10.1186/s12960-019-0411-3
Karasneh, R. A., Al-Azzam, S. I., Alzoubi, K. H., Hawamdeh, S. S., & Muflih, S. M. (2019). Patient data sharing and confidentiality practices of researchers in Jordan. Risk management and healthcare policy, 12, 255-263. https://doi.org/10.2147/RMHP.S227759
Pinem, A. A., Yeskafauzan, A., Handayani, P. W., Azzahro, F., Hidayanto, A. N., & Ayuningtyas, D. (2020). Designing a health referral mobile application for high-mobility end users in Indonesia. Heliyon, 6(1), e03174. https://doi.org/10.1016/j.heliyon.2020.e03174
Turbow, S., Hollberg, J. R., & Ali, M. K. (2021). Electronic health record interoperability: How did we get here and how do we move forward? JAMA Health Forum 2(3), e210253-e210253. doi:10.1001/jamahealthforum.2021.0253