Topic 5: Strategic Planning and Budgeting

Topic 5: Strategic Planning and Budgeting

The scope of the leadership practicum project is to develop a team-building activity aimed at boosting camaraderie that will improve work relationships and create a positive, healthy environment at Seattle VA Medical Center. The proposed team-building activity is simulation training, whereby healthcare providers will be grouped into teams. In the teams, they will experientially perform various teamwork skills, like interpersonal communication and coordination, in an environment that mimics the patient care setting. McEwan et al. (2018) explain that simulation training is an effective approach to teamwork intervention. The simulation activities will facilitate reflection on practice by the health providers through a shared review of what transpired in the simulation scenario and how they can apply the lessons gained in strengthening their work relationships.

The project’s budgetary requirements will include a budget for the simulation facility, personnel, training materials, and equipment. Personnel costs will consist of all the human resources needed to facilitate the training, including instructional, administration, and clerical (Fletcher, 2018). Facilities costs will include the resources needed to provide physical space for the training. Equipment and materials will consist of instructional equipment, furnishings, and supplies. Other costs will include instructor training and insurance costs.

The first step needed in the budget planning process to implement the project is to use historical data. I will evaluate similar past projects and their budgets to get a head start on creating my budget. In addition, I will evaluate the successes and mistakes of past projects, which will provide a clear path that will lead to more accurate estimates (Fletcher, 2018). The next step will be to leverage experts in budget creation since they have experience and knowledge. I will consult my preceptor and project managers in the facility. Afterward, I will baseline and re-baseline the budget. The project’s budget will be the baseline by which its progress will be measured once it has started (Fletcher, 2018). However, as change occurs, I will re-baseline the project. In addition, I will update the budget in real-time as soon as changes occur to ensure there is no wastage.

References

Fletcher, J. D. (2018). Economic considerations in simulation-based training. In Fundamental issues in defense training and simulation (pp. 135-154). CRC Press.

McEwan, D., Ruissen, G. R., Eys, M. A., Zumbo, B. D., & Beauchamp, M. R. (2018). The Effectiveness of Teamwork Training on Teamwork Behaviors and Team Performance: A Systematic Review and Meta-Analysis of Controlled Interventions. PloS one, 12(1), e0169604. https://doi.org/10.1371/journal.pone.0169604

Practicum Activities Reflection

The bulk of the past two weeks has been on strategic planning and budgeting. I have amassed immeasurable lessons on the same, especially on their need in the healthcare sector. Regarding strategic planning, I have understood that it follows five steps where one starts by establishing a strategic position, follows up by prioritizing objectives, coming up with a strategic plan, executing and managing the plan, and finally reviewing and revising the plan (Ali, 2018). In healthcare, strategic planning not only looks at the goals and objectives but also integrates the economic trends, government policies, and technological advancements. There is also a need to assess how the organization operates to create an effective strategic plan for the entire healthcare system. On budgeting, the takeaway was the need to create a sound capital budgeting process to allow more useful investments and less room for errors in purchasing. Equally, I had a deeper insight into the four phases of the budget cycle namely preparation and submission, approval, execution, and audit and evaluation (Stadhouder et al., 2019). My preceptor was instrumental in the two weeks as she acted as a role model and monitored and guided my learning experience. She provided feedback regarding my questions and corrected my errors. She displays competency in instructing, interpersonal, and competency assessment. She also practices effective communication, coaching, critical thinking, and reflective practice.

Application of Leadership

Change management refers to an organized, structured approach that helps a healthcare organization transform workflows seamlessly. Any change comes with challenges, distress as well as opportunities. To manage change, I prepare by paying attention to talk about change, and understanding what’s happening, its impact on my profession, and the opportunities available. I further look at worst-case scenarios and take steps to reduce their impact through training or updating my CV. I have learned to accept the reality of change, adjust my expectations, and control myself. Empowering myself through the identification and use of resources, skills, strengths, and support network places facilitates the change management process (Rosenbaum et al., 2018). Acknowledging my feelings tackles the emotional aspects of change while taking my time act as a coping strategy to dispel the stress and disorienting aspects of change. I re-examine my priorities through reflection and re-evaluation as I adapt to the new situation and learn from the experience of change.

My approach aligns with the principles of strategic management linked to change management. First, the principles advocate for understanding change by outlining what needs to change, key objectives, benefits of the change, impact, effect, and resources needed to achieve the change. People have to be confident that the new approach will be better compared to the old way of doing things. The second principle is planning the change by adopting the right change methodology (Rosenbaum et al., 2018). Some aspects to consider are sponsorship, involvement, and buy-in of the proposed change. Implementation follows where a model like Kotter’s 8-Step change model is used to guide the process.

Practicum Project Preparation

My project goal is to create a happy positive environment where staff/leaders are open, receptive, and have trust in each other as this will increase motivation and productivity among staff. I also expect to decrease burnout and decrease high staff turnover while creating a solid foundation of team building/teamwork and promoting resiliency. The project plans to establish HRO with an overall goal of fostering happy staff and a positive environment and promoting high quality and safe care. The goals align with the current organization whose mission is to provide patient-centered healthcare with excellence in quality, service, and access. Vision-wise, the organization aims at creating a community in which all people achieve their full potential for health and well-being across their lifespan. The organization needs to cultivate an environment of trust, honesty, mutual respect, equality, and ethics and work continuously to improve medical care to sustain and further improve clinical outcomes, patient safety, and patient satisfaction. Project goals should always align with the organization’s needs to avoid poor utilization of the organization’s resources.

Leadership Video Reflection

According to DelHousaye (2016), authority refers to legitimate power that allows one to influence and benefit others. It depicts the legitimate right that paves way for someone to influence others without forcing them. Authority can either be formal or informal. Formal authority is what gives a person their right and their position. As long the position is acknowledged one gets the right to make decisions and steer an organization or a group. Informal authority on the other hand arises when people give a person the right to make decisions in their life because they trust them and their integrity (DelHousaye, 2016). As a servant leader, it is crucial to progress from formal authority to informal authority to have a power that people desire willfully instead of dictating decisions.

References

Ali, A. A. (2018). Strategic planning–organizational performance relationship: Perspectives of previous studies and literature review. International Journal of Healthcare Management, 11(1), 8-24. https://doi.org/10.1179/2047971915Y.0000000017

DelHousaye, D. (2016). Servant Leadership – The Issue Of Authority. https://youtu.be/Z8yMNFMp0k8?list=PLqKj_eriTOI9Js2i_C2mitH1P96Zf6Q__

Rosenbaum, D., More, E., & Steane, P. (2018). Planned organisational change management: Forward to the past? An exploratory literature review. Journal of Organizational Change Management. https://doi.org/10.1108/JOCM-06-2015-0089

Stadhouders, N., Kruse, F., Tanke, M., Koolman, X., & Jeurissen, P. (2019). Effective healthcare cost-containment policies: a systematic review. Health Policy, 123(1), 71-79. https://doi.org/10.1016/j.healthpol.2018.10.015

• Grid View

		Excellent	Good	Fair	Poor
Main Posting		45 (45%) – 50 (50%) Answers all parts of the discussion question(s) expectations with reflective critical analysis and synthesis of knowledge gained from the course readings for the module and current credible sources.   Supported by at least three current, credible sources.   Written clearly and concisely with no grammatical or spelling errors and fully adheres to current APA manual writing rules and style.	40 (40%) – 44 (44%) Responds to the discussion question(s) and is reflective with critical analysis and synthesis of knowledge gained from the course readings for the module.   At least 75% of post has exceptional depth and breadth.   Supported by at least three credible sources.   Written clearly and concisely with one or no grammatical or spelling errors and fully adheres to current APA manual writing rules and style.	35 (35%) – 39 (39%) Responds to some of the discussion question(s).   One or two criteria are not addressed or are superficially addressed.   Is somewhat lacking reflection and critical analysis and synthesis.   Somewhat represents knowledge gained from the course readings for the module.   Post is cited with two credible sources.   Written somewhat concisely; may contain more than two spelling or grammatical errors.   Contains some APA formatting errors.	0 (0%) – 34 (34%) Does not respond to the discussion question(s) adequately.   Lacks depth or superficially addresses criteria.   Lacks reflection and critical analysis and synthesis.   Does not represent knowledge gained from the course readings for the module.   Contains only one or no credible sources.   Not written clearly or concisely.   Contains more than two spelling or grammatical errors.   Does not adhere to current APA manual writing rules and style.
Main Post: Timeliness		10 (10%) – 10 (10%) Posts main post by day 3.	0 (0%) – 0 (0%)	0 (0%) – 0 (0%)	0 (0%) – 0 (0%) Does not post by day 3.
First Response		17 (17%) – 18 (18%) Response exhibits synthesis, critical thinking, and application to practice settings.   Responds fully to questions posed by faculty.   Provides clear, concise opinions and ideas that are supported by at least two scholarly sources.   Demonstrates synthesis and understanding of learning objectives.   Communication is professional and respectful to colleagues.   Responses to faculty questions are fully answered, if posed.   Response is effectively written in standard, edited English.	15 (15%) – 16 (16%) Response exhibits critical thinking and application to practice settings.   Communication is professional and respectful to colleagues.   Responses to faculty questions are answered, if posed.   Provides clear, concise opinions and ideas that are supported by two or more credible sources.   Response is effectively written in standard, edited English.	13 (13%) – 14 (14%) Response is on topic and may have some depth.   Responses posted in the discussion may lack effective professional communication.   Responses to faculty questions are somewhat answered, if posed.   Response may lack clear, concise opinions and ideas, and a few or no credible sources are cited.	0 (0%) – 12 (12%) Response may not be on topic and lacks depth.   Responses posted in the discussion lack effective professional communication.   Responses to faculty questions are missing.   No credible sources are cited.
Second Response		16 (16%) – 17 (17%) Response exhibits synthesis, critical thinking, and application to practice settings.   Responds fully to questions posed by faculty.   Provides clear, concise opinions and ideas that are supported by at least two scholarly sources.   Demonstrates synthesis and understanding of learning objectives.   Communication is professional and respectful to colleagues.   Responses to faculty questions are fully answered, if posed.   Response is effectively written in standard, edited English.	14 (14%) – 15 (15%) Response exhibits critical thinking and application to practice settings.   Communication is professional and respectful to colleagues.   Responses to faculty questions are answered, if posed.   Provides clear, concise opinions and ideas that are supported by two or more credible sources.   Response is effectively written in standard, edited English.	12 (12%) – 13 (13%) Response is on topic and may have some depth.   Responses posted in the discussion may lack effective professional communication.   Responses to faculty questions are somewhat answered, if posed.   Response may lack clear, concise opinions and ideas, and a few or no credible sources are cited.	0 (0%) – 11 (11%) Response may not be on topic and lacks depth.   Responses posted in the discussion lack effective professional communication.   Responses to faculty questions are missing.   No credible sources are cited.
Participation		5 (5%) – 5 (5%) Meets requirements for participation by posting on three different days.	0 (0%) – 0 (0%)	0 (0%) – 0 (0%)	0 (0%) – 0 (0%) Does not meet requirements for participation by posting on 3 different days.
Total Points: 100

 

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For assignments that need to be submitted to Lopes Write, please be sure you have received your report and Similarity Index (SI) percentage BEFORE you do a “final submit” to me.

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Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for tips on improving your paper and SI score.

Late Policy

The university’s policy on late assignments is 10% penalty PER DAY LATE. This also applies to late DQ replies.

Please communicate with me if you anticipate having to submit an assignment late. I am happy to be flexible, with advance notice. We may be able to work out an extension based on extenuating circumstances.

If you do not communicate with me before submitting an assignment late, the GCU late policy will be in effect.

I do not accept assignments that are two or more weeks late unless we have worked out an extension.

As per policy, no assignments are accepted after the last day of class. Any assignment submitted after midnight on the last day of class will not be accepted for grading.

Communication

Communication is so very important. There are multiple ways to communicate with me:

Questions to Instructor Forum: This is a great place to ask course content or assignment questions. If you have a question, there is a good chance one of your peers does as well. This is a public forum for the class.

Individual Forum: This is a private forum to ask me questions or send me messages. This will be checked at least once every 24 hours.

Important information for writing discussion questions and participation

Welcome to class

Hello class and welcome to the class and I will be your instructor for this course. This is a -week course and requires a lot of time commitment, organization, and a high level of dedication. Please use the class syllabus to guide you through all the assignments required for the course. I have also attached the classroom policies to this announcement to know your expectations for this course. Please review this document carefully and ask me any questions if you do. You could email me at any time or send me a message via the “message” icon in halo if you need to contact me. I check my email regularly, so you should get a response within 24 hours. If you have not heard from me within 24 hours and need to contact me urgently, please send a follow up text to

I strongly encourage that you do not wait until the very last minute to complete your assignments. Your assignments in weeks 4 and 5 require early planning as you would need to present a teaching plan and interview a community health provider. I advise you look at the requirements for these assignments at the beginning of the course and plan accordingly. I have posted the YouTube link that explains all the class assignments in detail. It is required that you watch this 32-minute video as the assignments from week 3 through 5 require that you follow the instructions to the letter to succeed. Failure to complete these assignments according to instructions might lead to a zero. After watching the video, please schedule a one-on-one with me to discuss your topic for your project by the second week of class. Use this link to schedule a 15-minute session. Please, call me at the time of your appointment on my number. Please note that I will NOT call you.

Please, be advised I do NOT accept any assignments by email. If you are having technical issues with uploading an assignment, contact the technical department and inform me of the issue. If you have any issues that would prevent you from getting your assignments to me by the deadline, please inform me to request a possible extension. Note that working fulltime or overtime is no excuse for late assignments. There is a 5%-point deduction for every day your assignment is late. This only applies to approved extensions. Late assignments will not be accepted.

If you think you would be needing accommodations due to any reasons, please contact the appropriate department to request accommodations.

Plagiarism is highly prohibited. Please ensure you are citing your sources correctly using APA 7th edition. All assignments including discussion posts should be formatted in APA with the appropriate spacing, font, margin, and indents. Any papers not well formatted would be returned back to you, hence, I advise you review APA formatting style. I have attached a sample paper in APA format and will also post sample discussion responses in subsequent announcements.

Your initial discussion post should be a minimum of 200 words and response posts should be a minimum of 150 words. Be advised that I grade based on quality and not necessarily the number of words you post. A minimum of TWO references should be used for your initial post. For your response post, you do not need references as personal experiences would count as response posts. If you however cite anything from the literature for your response post, it is required that you cite your reference. You should include a minimum of THREE references for papers in this course. Please note that references should be no more than 5 years old except recommended as a resource for the class. Furthermore, for each discussion board question, you need ONE initial substantive response and TWO substantive responses to either your classmates or your instructor for a total of THREE responses. There are TWO discussion questions each week, hence, you need a total minimum of SIX discussion posts for each week. I usually post a discussion question each week. You could also respond to these as it would count towards your required SIX discussion posts for the week.

I understand this is a lot of information to cover in 5 weeks, however, the Bible says in Philippians 4:13 that we can do all things through Christ that strengthens us. Even in times like this, we are encouraged by God’s word that we have that ability in us to succeed with His strength. I pray that each and every one of you receives strength for this course and life generally as we navigate through this pandemic that is shaking our world today. Relax and enjoy the course!

Hi Class,

Please read through the following information on writing a Discussion question response and participation posts.

Contact me if you have any questions.

Important information on Writing a Discussion Question

• Your response needs to be a minimum of 150 words (not including your list of references)
• There needs to be at least TWO references with ONE being a peer reviewed professional journal article.
• Include in-text citations in your response
• Do not include quotes—instead summarize and paraphrase the information
• Follow APA-7th edition
• Points will be deducted if the above is not followed

Participation –replies to your classmates or instructor

• A minimum of 6 responses per week, on at least 3 days of the week.
• Each response needs at least ONE reference with citations—best if it is a peer reviewed journal article
• Each response needs to be at least 75 words in length (does not include your list of references)
• Responses need to be substantive by bringing information to the discussion or further enhance the discussion. Responses of “I agree” or “great post” does not count for the word count.
• Follow APA 7th edition
• Points will be deducted if the above is not followed
• Remember to use and follow APA-7th edition for all weekly assignments, discussion questions, and participation points.
• Here are some helpful links
• Student paper example
• Citing Sources
• The Writing Center is a great resource