Assessment 3 Instructions: Evaluation of an Information System Change

Capella University Assessment 3 Instructions: Evaluation of an Information System Change-Step-By-Step Guide

This guide will demonstrate how to complete the Capella University Assessment 3 Instructions: Evaluation of an Information System Change assignment based on general principles of academic writing. Here, we will show you the A, B, Cs of completing an academic paper, irrespective of the instructions. After guiding you through what to do, the guide will leave one or two sample essays at the end to highlight the various sections discussed below.

How to Research and Prepare for Assessment 3 Instructions: Evaluation of an Information System Change

Whether one passes or fails an academic assignment such as the Capella University Assessment 3 Instructions: Evaluation of an Information System Change depends on the preparation done beforehand. The first thing to do once you receive an assignment is to quickly skim through the requirements. Once that is done, start going through the instructions one by one to clearly understand what the instructor wants. The most important thing here is to understand the required format—whether it is APA, MLA, Chicago, etc.

After understanding the requirements of the paper, the next phase is to gather relevant materials. The first place to start the research process is the weekly resources. Go through the resources provided in the instructions to determine which ones fit the assignment. After reviewing the provided resources, use the university library to search for additional resources. After gathering sufficient and necessary resources, you are now ready to start drafting your paper.

How to Write the Introduction for Assessment 3 Instructions: Evaluation of an Information System Change

The introduction for the Capella University Assessment 3 Instructions: Evaluation of an Information System Change is where you tell the instructor what your paper will encompass. In three to four statements, highlight the important points that will form the basis of your paper. Here, you can include statistics to show the importance of the topic you will be discussing. At the end of the introduction, write a clear purpose statement outlining what exactly will be contained in the paper. This statement will start with “The purpose of this paper…” and then proceed to outline the various sections of the instructions.

How to Write the Body for Assessment 3 Instructions: Evaluation of an Information System Change

After the introduction, move into the main part of the Assessment 3 Instructions: Evaluation of an Information System Change assignment, which is the body. Given that the paper you will be writing is not experimental, the way you organize the headings and subheadings of your paper is critically important. In some cases, you might have to use more subheadings to properly organize the assignment. The organization will depend on the rubric provided. Carefully examine the rubric, as it will contain all the detailed requirements of the assignment. Sometimes, the rubric will have information that the normal instructions lack.

Another important factor to consider at this point is how to do citations. In-text citations are fundamental as they support the arguments and points you make in the paper. At this point, the resources gathered at the beginning will come in handy. Integrating the ideas of the authors with your own will ensure that you produce a comprehensive paper. Also, follow the given citation format. In most cases, APA 7 is the preferred format for nursing assignments.

How to Write the Conclusion for Assessment 3 Instructions: Evaluation of an Information System Change

After completing the main sections, write the conclusion of your paper. The conclusion is a summary of the main points you made in your paper. However, you need to rewrite the points and not simply copy and paste them. By restating the points from each subheading, you will provide a nuanced overview of the assignment to the reader.

How to Format the References List for Assessment 3 Instructions: Evaluation of an Information System Change

The very last part of your paper involves listing the sources used in your paper. These sources should be listed in alphabetical order and double-spaced. Additionally, use a hanging indent for each source that appears in this list. Lastly, only the sources cited within the body of the paper should appear here.

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Evaluation of an Information System Change

One of the most important steps in the implementation of an information system change is evaluation. Apart from the need for an evaluation process aligning to an organization’s values, vision, and mission, it should have effective strategies and specific measurements (Sligo et al., 2017). In the last weeks, this project has been dealing with a Computerized Physician/Provider Order Entry as the proposed information system change. This latest contribution, therefore, deals with the evaluation of the system change. Various frameworks of evaluation will be discussed. Besides, an evaluation plan table, as well as an overview discussion with the stakeholders, will be presented.

Part 1: Evaluation Report

Evaluation frameworks are important in guiding the several components of an evaluation process from start to finish. The frameworks which will be discussed here will each entail the quality of the information obtained by the implemented change, the impacts on the outcomes of the quality care as caused by the system change, or the structural quality of the system as brought about by the change implementation. One of the frameworks is the Health Information Technology Evaluation Framework. Through this framework, professional, systematic, and organizational contexts can be evaluated. In the organization component, various aspects of the change are evaluated (Cresswell et al.,2020). They include patient and staff knowledge of the new Computerized Physician/Provider Order Entry system, the cost of care, benefits, impacts on the quality process, the outcome, process, and the evidence-based practice data generated by the system. In addition, the professional and environmental components are essential in the assessment of patient satisfaction with the new Computerized Physician/Provider Order Entry system and, by extension, the larger aspect of patient and patient privacy.

The next useful framework for evaluating the Computerized Physician/Provider Order Entry system as the change is the Human/Organizational/Technology factor framework (Singh & Mansotra, 2019). As the name suggests, the framework has technological, organizational, and human aspects. The technology aspect is involved with service quality, information quality, and system quality. When it comes to the system quality, the process of adjustment and system usefulness are identified and evaluated. In addition, the technology component also deals with the quality of information where those who are authorized to access the information are accessed, information associated with the staff or patients, and the information quality response time. The next technology component assesses the Computerized Physician/Provider Order Entry system technical support required for sustained use of the system.

The other part of the framework is the human component which mainly evaluates the staff and the patient’s needs. For instance, it will be vital in assessing whether or not the new system’s purpose has been met, as well as if the offered training is sufficient in helping in the application of the implemented change. Besides, the human component allows the assessment of knowledge and skills, whether they are properly applied in ensuring that the desired change is obtained as well as proper assignment of roles towards the realization of the desired change. The other part of the framework is the organizational aspect which evaluates the project’s environment and structure. For instance, the environmental aspect deals with the company’s readiness in terms of resources and communication. On the other hand, the structural aspect involves how well the committee and the leadership team manages the new Computerized Physician/Provider Order Entry system change.

The third evaluation framework is the technology acceptance model. This framework mainly deals with the outcomes of quality care. Among the things which informed the proposal of Computerized Physician/Provider Order Entry system as a technological change is improving the quality of care as the old manual system was prone to errors such as medication errors. The technology acceptance model, therefore, helps in evaluating how patients and the staff have accepted the use of the new system. This framework proposes that in a case where the end-users of a product perceive it as easy to use, they develop positive attitudes to use it. The framework will therefore help in evaluating perceptions and attitudes of the staff and the patients towards the new system. From their feedback, it will then be possible to know how efficient it is to use the new system and evaluate how the Computerized Physician/Provider Order Entry system is appropriate to care and how it makes the patient care better.

Part 2: Evaluation Plan Table (Garcia-Dia, 2019)

Goals	Framework Component	Measurements	Measurement Frequency	Reason for the use of the measure
Reduce medication errors	Quality of care outcomes	-Patient attitude and knowledge -patient satisfaction -Patient outcomes	-Monthly basis -Monthly basis -quarterly	– Patient knowledge and attitude will be vital in evaluating the system since they are the ones who are usually at the receiving end of medication errors.
Improve medication ordering	Quality of information	-Medication data correctness -correct labeling -correct medication routes	-weekly -As needed -Weekly	The aspects of medication ordering will be appropriate in reflecting the success or the effectiveness of the new system, and so it vital to measure the correctness of data related to medication, labeling as well as medication route.
Replacement of unwanted steps and the manual steps	Technological component	-Efficiency of the system -Implementation Development -Application	-Monthly -weekly -weekly	Changing from an old way of performing a task to new ways is always a challenge. It is therefore vital to find out how the best the old unwanted and manual process have been eliminated by measuring how the new system is being applied, implemented, and its efficiency.
The ultimate workflows that display the appropriate use of the new Computerized Physician/Provider Order Entry system	Quality Process	-training and implementation – patient care appropriateness -The quality of the organization	-Weekly -Weekly -Monthly	– The effectiveness of the new system will better be reflected in the efficiency of the process of medication ordering and administration. Therefore, measuring the level of training that can be used in implementing the change is vital. Besides, measuring the quality of the organization on a monthly basis will reflect how best the new system is changing the workflow in terms of medication ordering and administration through the use of the new system.

Part 3: Overview Discussion with the Stakeholder

Brief Introduction to The Project

Before the implementation of the Computerized Physician/Provider Order Entry system, the facility was using the manual application of health records. With the implementation of the new system, various beneficial outcomes were anticipated. One of the anticipated outcomes is the access of patient’s medical information from various parts of the hospital departments hence ensuring faster, efficient, and quality patient care. Besides, the system’s implementation was also to enable file sharing between various professionals hence allowing faster decision-making regarding patients’ health. The system was also to help in eliminating medical errors such as wrong instructions, omissions, unintended errors, and errors of elapses. Therefore, the project was to work towards improving the process of medication prescriptions.

How The System Is Currently Functioning

With the implementation of the new system, the Computerized Physician/Provider Order Entry system, the facility has moved to adopt the functionality of the new system. For instance, the patient’s medical information access can be achieved from various hospital departments’ hence faster, efficient, and quality patient care. File sharing is enabling faster decision-making concerning patient’s health hence better outcomes. The current system also operates in offering drug-drug interaction alerts and eliminates prescription-related errors.

Monitoring The System

In ensuring that the system serves its purpose and for a long time, various aspects of the system will be monitored. For instance, the security of the system will be monitored from time to time to ensure data integrity is upheld and keep at bay threats such as hackers (Mohsin-Shaikh et al., 2019). The monitoring will be accomplished through a collaboration between the leadership and the hardware and software engineers. The monitoring will be done as frequently as once every week to ensure that the functionality of the system is not compromised. One of the specific focuses, as indicated earlier, is security. The reason for such monitoring is that hackers can steal patient information for personal gain hence compromising the facility, so it is the first thing to focus on during monitoring.

Conclusion

In conclusion, evaluating a change implemented in a system is vital in determining how well the system has been accepted and how well it is functions. Among the things that stakeholders must be aware of is the fact that implementing an information system change does not end when the system starts functioning; indeed, it marks the beginning. The stakeholder’s efforts and inputs are still important in ensuring that the system runs smoothly and that areas that need adjustments are promptly identified and acted upon.

References

Cresswell, K., Williams, R., & Sheikh, A. (2020). Developing and applying a formative evaluation framework for health information technology implementations: a qualitative investigation. Journal of Medical Internet Research, 22(6), e15068. doi: 10.2196/15068

Garcia-Dia, M. J. (Ed.). (2019). Project Management in Nursing Informatics. Springer Publishing Company.

Mohsin-Shaikh, S., Furniss, D., Blandford, A., McLeod, M., Ma, T., Beykloo, M. Y., & Franklin, B. D. (2019). The impact of electronic prescribing systems on healthcare professionals’ working practices in the hospital setting: a systematic review and narrative synthesis. BMC health services research, 19(1), 1-8. https://doi.org/10.1186/s12913-019-4554-7

Singh, J., & Mansotra, V. (2019). Towards development of an integrated cloud-computing adoption framework—a case of Indian school education system. International Journal of Innovation and Technology Management, 16(02), 1950016. https://doi.org/10.1142/S0219877019500160

Sligo, J., Gauld, R., Roberts, V., & Villa, L. (2017). A literature review for large-scale health information system project planning, implementation and evaluation. International journal of medical informatics, 97, 86-97. https://doi.org/10.1016/j.ijmedinf.2016.09.007

Evaluation Plan Table

Goals

Framework Component

Measurements

Frequency of Measurement

Reasons for Choosing the Measures

To have an efficient system, highly interoperable, facilitating data capture and data transmission in real-time.

· Quality of information framework

· Outcomes of quality care framework

a) Number and types of data files fed into the system.

b) The average time used in serving patients

Three months

a) Evaluating the number and types of data files will help to determine whether the system is consuming data in multiple formats as envisioned.

b) Changes in the average time used in serving patients will reliably indicate whether the system has improved efficiency, removed delays, and promoted interprofessional collaboration.

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Important information for writing discussion questions and participation

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Your initial discussion post should be a minimum of 200 words and response posts should be a minimum of 150 words. Be advised that I grade based on quality and not necessarily the number of words you post. A minimum of TWO references should be used for your initial post. For your response post, you do not need references as personal experiences would count as response posts. If you however cite anything from the literature for your response post, it is required that you cite your reference. You should include a minimum of THREE references for papers in this course. Please note that references should be no more than 5 years old except recommended as a resource for the class. Furthermore, for each discussion board question, you need ONE initial substantive response and TWO substantive responses to either your classmates or your instructor for a total of THREE responses. There are TWO discussion questions each week, hence, you need a total minimum of SIX discussion posts for each week. I usually post a discussion question each week. You could also respond to these as it would count towards your required SIX discussion posts for the week.

I understand this is a lot of information to cover in 5 weeks, however, the Bible says in Philippians 4:13 that we can do all things through Christ that strengthens us. Even in times like this, we are encouraged by God’s word that we have that ability in us to succeed with His strength. I pray that each and every one of you receives strength for this course and life generally as we navigate through this pandemic that is shaking our world today. Relax and enjoy the course!

Hi Class,

Please read through the following information on writing a Discussion question response and participation posts.

Contact me if you have any questions.

Important information on Writing a Discussion Question

Your response needs to be a minimum of 150 words (not including your list of references)
There needs to be at least TWO references with ONE being a peer reviewed professional journal article.
Include in-text citations in your response
Do not include quotes—instead summarize and paraphrase the information
Follow APA-7th edition
Points will be deducted if the above is not followed

Participation –replies to your classmates or instructor

A minimum of 6 responses per week, on at least 3 days of the week.
Each response needs at least ONE reference with citations—best if it is a peer reviewed journal article
Each response needs to be at least 75 words in length (does not include your list of references)
Responses need to be substantive by bringing information to the discussion or further enhance the discussion. Responses of “I agree” or “great post” does not count for the word count.
Follow APA 7th edition
Points will be deducted if the above is not followed
Remember to use and follow APA-7th edition for all weekly assignments, discussion questions, and participation points.
Here are some helpful links
Student paper example
Citing Sources
The Writing Center is a great resource