PROJ598 Week 4 Part 1: Proposal Analysis Assignment
PROJ598 Contract and Procurement Management
Week 4 COURSE PROJECT – PART 1
Week 4 Part 1: Proposal Analysis Assignment (Due Week 4)
This
assignment can be deployed for use by both individuals and teams.
You are
asked to identify a product or service that you are interested in developing or
seeing developed. It could be any activity in which you may be asked to find a
qualified resource to provide a product or service to an organization. Or you
could view yourself as a consultant helping to develop a client RFP.
Your charge
is to identify, use, and learn from some existing sources by going to the sites
listed below to find a procurement document you can use to model the
information required in developing a procurement request.
Go to
Federal Business Opportunities (Links to an external site.), BidSync (Links to
an external site.), or an alternative approved source.
You may be
required to register. Instructions are located at the site within the
documentation.
Once at the
website, you will enter your search criteria for the state and type field for a
solicitation.
Search for
opportunities within a recent 90-day period and select any opportunity of
interest to you.
Include the
solicitation number, requestor’s name, RFP type, product or service being
requested, and contract award date.
Analyze the
selected formal written proposal for structure, content, and unique
requirements specific to the product or service being requested. Review the
delivery methods, legal requirements, and other relevant points for
consideration to be included as appropriate to the RFP.
The Week 4
submission will be a written analysis (format and instructions).
Your
written analysis must have a minimum of 12 pages but must not exceed 15 pages
in length, and should include the items below.
Write a
one-page a summary of the bid. This is usually taken from the instructions to
bidders from the requestor or the instructions to bidders or in the scope and
description of work.
Your
analysis will need to include an assessment of what is needed and perhaps why
it is needed. This section will be 3–5 pages.
Include a
description of your management plan for the overall project (hint: apply PM
concepts) (2–3 pages).
Include an
RFP resource team assessment: who’s on the team you’re analyzing, what their
roles are, and so on.
You also
need to include your team bios for the key staff members. Indicate each team
member’s past experience, skills, and education relevant to the bid preparation
(one page) for each team member. Each team member must also include one-page
description of the work that the team member is responsible to perform in the
creation of the RFP.
The format
of your entire proposal must use standard margins with 12-point font and must
include any required attachments or appendices.
Below is a
suggested outline (include the following as a minimum).
Cover page
Cover
letter
Background
statement
Scope of
work
Resume(s)
summarized as bios (skills, education, and experience summary)
Team Member
1 skills, education, and experience summary
Team Member
2 skills, education, and experience summary
Team Member
3 skills, education, and experience summary
Team Member
4 skills, education, and experience summary
Past
references
Team Member
1 contact information, project title, and role and responsibility
Team Member
2 contact information, project title, and role and responsibility
Team Member
3 contact information, project title, and role and responsibility
Team Member
4 contact information, project title, and role and responsibility
Management
plan
What
resources and experiences can you provide to support the project?
What
resources do you need to complete the project?
Partner
capabilities as needed, if required
Reference
page (use APA format)
Submit your
Part 1 assignment.
Evaluation
Criteria
Technical
merit is substantially more important than price in determining who will be
included in the competitive range. As proposals become more technically equal,
price will take on greater significance. Your proposal will be evaluated using
the following evaluation criteria.
Approach
Format
Content
Subject
matter knowledge
Completeness
Quality of
the proposal
Quality of
the presentation
Course
Objectives (COs): The following COs are addressed in the PP1 assignment.
CO A: Given
a project situation, discuss and document the four phases of the procurement
cycle and the impact each procurement has on the overall project.
CO B: Given
a project situation, analyze the factors that are important when qualifying and
selecting suppliers for a project requirement.
CO C: Given
a project situation for a major contract, examine the key factors, including
risk factors that affect buyer and supplier decisions concerning contract
pricing and the selection of the proper contract type.
CO D: Given
a procurement situation for a major contract, analyze the application of
e-procurement and other types of supplier bidding models available.
CO E: Given
a situation to solicit a bid proposal, evaluate technical, management,
commercial, and ethical requirements, and then prepare a Request for Proposal
(RFP).
Resources:
The PMBOK® Guide is a good starting point as well as Chapters 1–8 of World
Class Contracting. Please be advised that considerable relevant material is
also available on the Internet, so you might want to conduct a search for
materials that may yield insights into the RFP development process. Use the RFP
template from your PP1 assignment, which can be downloaded by clicking here.
Procedures
and deadline: All project issues should be brought up in the Course Q & A
Forum or addressed in class. The Part 1 RFP analysis should be prepared in a
Microsoft Word format suitable for electronic transmission. Any resources used
beyond the textbooks need to be cited in your document, including links to
relevant websites. Be sure to include footnotes and a bibliography.
Submission
details: All Part 1 documents must be submitted no later than the end of Week
4. Submit a copy of the RFP and the analysis you developed.
Clarification
on assignment: All questions of a clarification nature should be asked in the
Course Q & A Forum discussion topic.