PROJ 598 Week 7 Part 2: Creation of The Procurement Document
PROJ 598 Contract and Procurement Management
Week 7 COURSE PROJECT – PART 2
Week 7 Part 2: Creation of The Procurement Document (Due Week 7)
In the
second part of the project, you will use the knowledge you developed in Part 1
to create a procurement document. The procurement document should reflect an
area of individual or team interest, or you may select one of the procurement
cases below as the basis for creating an RFP.
Optional
RFP Procurement Cases
You may
select one of the following RFP procurement cases to develop your PP2 RFP.
A New
Practice Field
You own a
semipro baseball team (in the location of your choice) and you want to
construct a new practice field. You own the land already (20 acres). The land
is relatively flat and it has only a few dilapidated structures (barns) and
trees on it. Connecting up with existing water and sewer lines would present no
unusual technical problems. It is now September, and you would love to have
that field ready to go by March, 2 years hence. Your vision would include the
playing field, a small clubhouse, and a parking area that would hold about 50
cars. No spectator seating would be required.
An
Environmental Impact Study
You are a
general contractor wishing to put up a modest-sized concrete production plant
on the outskirts of town. The plant would operate on only one 10-hour shift per
day and would produce about 400 cubic yards of output per day for 6 days per
week. It is necessary for an environmental impact study to be undertaken before
the county can issue a permit. The biggest issue is, of course, the air quality
implications of concrete production, but potential impacts on water quality are
of concern as well. It is now October, and you want to start building the plant
by the end of next summer, if at all possible. It is now time to issue an RFP
to procure an environmental impact analysis. Studies of this type normally
require about 3 months of concerted effort by a team of analysts .
An
Inventory Control System
You sell
seeds from a catalog, and business has been blossoming. But your inventory
tracking system is inadequate. In high season, supply outages have been
frequent, and customer complaints over delays have been increasing. You fear
that your business will die on the vine unless something is done to improve
things. You want to hire a management consultant to design a new inventory
tracking system. This kind of work normally requires about 6 months of effort.
It is now May. You need to issue an RFP for this work. The procurement will be
for the design stage only—implementation may or may not be handled under a separate
contract at a later date.
Your RFP
should use the best practices of the preaward phase listed in the text that
apply to your project. The main body of the RFP is a minimum of 15
double-spaced pages (12-point font), and the total should be no more than 25
pages. You may attach additional appendices if you wish, but these must be
limited to clarifying material that has been borrowed from elsewhere or
developed as an exhibit, and they are not included as part of the 15-page
minimum for the RFP.
The first
page of your overall submission must be a cover sheet that contains the project
title, team members, team name, team leader contact, and course-identifying
information (e.g., “PROJ598 for this term” will suffice, but use the
correct term identifier), along with team members and their roles.
The second
page will be a table of contents (TOC) listing the major RFP sections and page
numbers.
The next
12-15 pages constitute the main body of the RFP. Remember, all sections in the
template you’ve created as the outline in Part 1 are graded components, so remember
to complete each section and subsection. You should not have any sections that
are not applicable (N/A) or to be determined (TBD) in the proposal. Include a
reference page at the end of the proposal listing the references that you used
in the RFP preparation in APA format, including websites, if any. Don’t forget
to also cite any sources in the text of your paper using APA format. This is an
academic assignment, so APA format is required.
The minimum
structure should therefore be as follows.
Cover sheet
(one page)
Table of
contents (one page)
RFP main
body (minimum of 15 pages)
References
in APA format (no page limit)
Appendices
(no page limit)
Appendix B:
supplier list (one page)
Deadline:
Part 2 is due by the end of Week 7. A presentation of the RFP in PowerPoint
format is due for presentation in Week 8.
Assignment:
Project Part 2 covers all COs for this course. In this assignment, you will be
required to create an opportunity of your choosing. Follow the Course Project
instructions (Links to an external site.).
Your
proposal should have a minimum of 20 double-spaced pages (font size 12) total,
but no more than 25 pages. If you feel you need to be more thorough, you will
not be penalized for going over the maximum. The minimum of 20 pages is required,
and points will be deducted for white space.
Be sure to
follow the instructions and include all required items. You will lose points
for any missing graded components. Your grade will be based on the course
rubric below.
Your paper
must include the following graded components.
One-page
cover letter: introduces your company and your desire to bid on the project
Scope of
work: includes a specific and detailed explanation of how you will approach
completing the project (e.g., project scope statement with high level task and
explanation of how you plan to complete each task). This is the largest section
and should be about 5-7 pages.
Biographies
of individual team members with summary of skills: limited to one page each for
the key staff that you are proposing that will work on the project. Resumes
must show required skills of the staff working on the project. The team leader
should be included as the company owner or project manager. Bios should include
the following.
Staff name,
title, and contact information
Description
of skills
Education
and/or certifications
Prior
experience in project area
Three past
performance references: each including a point of contact and contact
information in addition to the name of the project with a narrative description
of the project you completed for that company.
Description
of any proposed teaming partners and subcontractors: requires that your project
have a partner, subcontractors, or suppliers. You must include what they will
be contributing to the project and why .
RFP should
evidence your capabilities, as well as your proposed partners’ capabilities:
includes a narrative description of the capabilities of your company and your
partner (subcontractors or suppliers) to complete the project. This is your
sales pitch to let the government know you and your partner are fully capable
of completing the project.
The format
of your entire proposal must use standard margins with 12-point font and
include all attachments or appendices. You will also be graded on
professionalism of format, grammar, spelling, and so on.
Submission
Details
This part
is a creative exercise, but you will need to prepare a more realistic scope of
work, including a technical approach that should be a reflection of the actual
requirements for your chosen project. Part 2 will be submitted. Instructions
can be found in the Part 2—Formal Proposal Submission in Course Resources.
Clarification
Issues: As a service to everyone in the class, all questions of a clarification
nature should be posted in the Course Q & A Forum during the week in which
your question arises .
Deadline:
Submit your Part 2 assignment.
Evaluation
Criteria
Technical
merit is substantially more important than price in determining who will be
included in the competitive range. As proposals become more technically equal,
price will take on greater significance. Your proposal will be evaluated using
the following evaluation criteria.
Approach
Format
Content
Subject
matter knowledge
Completeness
Quality of
the proposal
Quality of
the presentation
Milestones
Course
Project Part 1 is due in Week 4 and is worth 150 points.
Course
Project Part 2 is due in Week 7 and is worth 140 points.